ANNUAL GENERAL MEETING MINUTES

CHURCHFIELDS OPEN SPACE COMMITTEE (WIGGINTON)

Tuesday 26th FEBRUARY 2019

Held in Wigginton Recreation Hall at 7.30pm

Present: Richard Denton (Chairman), John Gates (Vice Chair), Mary Elphee (Treasurer), Marion Newton , Barry Simpson, Caroline Hoy, Janet Denton (Secretary).

Members of the public in attendance:  None

19/01 Apologies

David Bennett, Kath Spence, Tracey Harris

19/02 Minutes of the last annual general meeting.

The minutes of the last annual general meeting held on 5th February 2018 were accepted as a true record and signed by the Chairman

Proposed by: Marion Newton             Seconded by: Mary Elphee

19/03 Matters arising

None

19/04 Chairman’s Report 2018/2019

Good evening Ladies & Gentlemen thank you for attending our AGM.

The committee have continued to manage and improve Churchfield Open Space throughout the past 12 months.

We are proud to say that for the third year running we have been successfully gained a Green flag Community Award for our open space in 2018. Janet and I went along to the award ceremony held in Dewsbury in June to collect our community plaque. An application to be assessed for 2019 has been submitted.

The dog field continues to be a very popular place for residents to exercise their pets. Regular inspections take place and holes are filled by committee members. In July a large tree was blown down near the entrance falling into the gym area this was promptly dealt with. We have had the field treated for knotgrass by our grass cutting contractor.

Willow Garth has had wild flower seeds scattered around the perimeter but due to the extremely dry summer very little germinated. In October high winds caused damage to a Willow Tree this was dealt with by our tree surgeons (YTS)  

In the play area we fitted a new basket to our basket swing, we also purchased a wet pour repair kit, this has enabled us to carry out maintenance on the soft safety surface as required. Other minor repairs have been carried out as needed. The play area continues to be a much used and valued space by our local community.

The outdoor gym is getting more use than ever with people of all ages taking advantage of the equipment throughout the year. In July we replaced the Air Walker that had worn bearings with a replacement at a cost of £2080 curtesy of a grant from the Duke of York Community Initiative.

Our major project for 2018 was Kick About. This was to replace the worn out football area with a 4g artificial surface. We started fundraising in March with applications sent to 36 grant providers and 14 of these were successful. Funds were also raised locally with donations from residents in both Haxby & Wigginton. Collection boxes in shops, pubs and businesses have provided much needed support as well as plant & produce sales.

One grant provider Aviva needed the public to vote for chosen projects, we were able to get 1641 votes enabling a grant of £1000 to be made. Thank you to all who voted.                                          

The first job we tackled was to trim back overhanging branches from nearby trees. Next the goal posts were lowered and hoops added for basketball/netball this was funded by Local Giving “Magic Little Grants”.

 With grants from Wigginton Parish Council & the Ward Committee added to previous grants and fundraising we were able to give West Yorkshire Lawns the go ahead to install in December. The pitch has proved to be a tremendous success with many complimentary comments made on the Chuchfield Facebook & Twitter pages. On Boxing Day a Dads versus Kids match took place (The kids won!)

We have been accepted to receive grants from the Co-op for future maintenance of the pitch. The amount we receive depends on customers choosing us as their local good cause.

Looking forward to this year Churchfield has been chosen by Tesco Bags of Help to get a grant, the amount depends on how many customer votes we secure. This will help fund a onsite secure storage unit to store maintenance items currently in my and Barry`s garages.

I am pleased to say we have experienced very little ASB or vandalism, evidence of drug taking has been observed and reported to the police. In September & October ASB always increases in our town & village we took the precaution of locking the gates to the play areas at dusk during this time.

Can I take this opportunity to thank all who have supported your Open Space over the last 12 months.   The committee remain committed to keeping Churchfield Open Space a high quality facility for our local community to use and enjoy.

19/05  Treasurers Report

Mary Elphee gave a statement on the current finances of the Management Committee. On 31st March 2019 the balance in the Business Account was £5,173.03 and the balance of the current account was £1,051.57

 Our thanks go to Mr M Haseltine for once again auditing the year end accounts. The fully audit accounts are attached.

The audited accounts were:

Proposed by: Janet Denton             Seconded by: Marion Newton

Thanks were extended to the Officers for their hard work in the recent successful fund raising project.

19/06   Matters raised  by Members of the Public

No-one in attendance

19/07 Election of Committee and Appointment of Officers

All Officers and Committee Members were willing to stand for re-election and voted in “en bloc”

Proposed by: Marion Newton                     Seconded by: Barry Simpson

19/08 Any Other Business

In view of the non -attendance by 2 members of our committee on more than 6 consecutive occasions and in accordance with our Constitution, the committee agreed to ask them to step down

Richard Denton Chairman thanked all those who had attended and closed the meeting

The next Committee Meeting to be held on Tuesday 23rd April 2018 at 7 pm Len Roberts Room Recreation Hall.

NB These minutes are unconfirmed and subject to confirmation at the next meeting of the Committee.

Signed as a True Record                                           Date

Richard Denton Chairman

Cc Wigginton Parish Council

Attachments; Audit Accounts and Treasurers Statement, Assets Register, Proposed Meeting Dates